01/09/2026

This Privacy Notice is provided by the PCC of St Olave Hart Street to explain what to expect when we collect and process your personal information in accordance with the UK GDPR.

Data Controller

1.  Why do we collect and use your personal data?

We use personal data for the following purposes:

• Name and contact details – To inform you of news and information about events, activities, and services within or connected to the Parish of St Olave Hart Street and/or the Diocese of London.
• To include your details in the Church Directory
• For pastoral ministry
• For statistical reports on mission and ministry submitted to the Church of England, grant funding organisations and/or the Diocese of London.
  

2.  The categories of personal data we collect are:

• Name and contact details
• Visual images – photographs and videos
• Date of: Birth, Baptism, Confirmation, Marriage
• Job positions
• Emergency contact details

We also process ‘special’ categories of information that may include:

• Ethnic origin
• Religion
• Health and Wellbeing
  

3.  The lawful basis for processing your personal data

• Consent – we will obtain your consent to send you marketing information about church events, concerts and services.
• Legal obligations – we are required by law to collect and process data for weddings, funerals, baptism etc
• Legitimate Activity – we collect and process this data as part of our legitimate activities and a non-for-profit body.
  

4.  Where we collected your data from:

• Eventbrite
• Mailchimp
• Website contact form
• Correspondence
• Electoral Roll Register
• Clergy
• Church Response cards
• The Diocese of London
• Funeral Directors
• Family members
• Individuals themselves
  

5.  Sharing personal data

Your personal data will be treated as strictly confidential and will only be shared with staff or trustees of the PCC of Saint Olave Hart Street and/or the Diocese of London.

6.  How long do we keep your data?

We keep your data in accordance with the guidance set out in the guide “Keep or Bin: The Care of Your Parish Records”: Records management guides | The Church of England

7.  Your rights and your personal data

Unless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data: –

• The right to request a copy of your personal data which the PCC of St Olave Hart Street holds about you (a Subject Access Request or ‘SAR’);
• The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the PCC of Saint Olave Hart Street to retain such data;
• The right to withdraw your consent to the processing at any time where we have obtained your consent;
• The right to request the data controller provide you with your personal data in a structured, commonly used and machine-readable format. Also, to transmit that data directly to another data controller (in limited circumstances);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data (in limited circumstances);
• The right to lodge a complaint with the Information Commissioners Office.
  

8.  Concerns and/or complaints?

To exercise all relevant rights, or for queries or complaints please in the first instance contact the Parish Administrator at admin@saintolave.com or the Rector at rector@saintolave.com

You can contact the Information Commissioners Office on 03031231113 or via email – Contact Us – ICO

Data protection and personal information complaints tool | ICO